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Booster Clubs of Wappingers Central School District
Booster organizations support, encourage and enhance the fine and performing arts, as well as athletic programs in the Wappingers Central School District. Booster organizations provide important support to district schools and provide a learning experience for students outside the classroom.
The District is providing guidelines for individuals who run booster clubs. These guidelines must be read in conjunction with the following Board of Education policies:1222 - Relationship with Booster Organizations
1500 - Facility Usage and Regulation
1500-E.3 - Facility Usage Form/Application
1510 - Public Sales on School Property and General Fund Raising
1800 - Donations, Gifts, and Grants to the District
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List of WCSD Approved Booster Clubs:
Booster clubs are not directly affiliated with the District; they are formed by parents and community members in order to provide additional support for extracurricular activities (e.g., athletics, art, and/or musical groups). Booster clubs must register annually with the District, providing a variety of information, so that the District is aware of what organizations are holding themselves out as fundraising for District programs.
The following booster clubs are registered with the District for the 2024-25 school year. Please note that parents should use care when making donations to any organization, and that the District has no control over the finances of booster clubs.
2024-2025 Registered Booster Clubs
RCK Varsity Tennis
John Jay Baseball
Jaybots 16700 Robotics Team
Wappingers Girls Lacrosse
Wappingers Boys Volleyball
John Jay Cross Country & Track and Field
RCK Cheer
RCK Girls Varsity Volleyball
John Jay Girls Soccer
John Jay Softball
John Jay Cheerleading
John Jay Patriots Football
John Jay Boys Soccer
John Jay Music
RCK Wrestling
Wappinger Boys Lacrosse
Ketcham Football
John Jay Volleyball
RCK Boys Soccer
John Jay Field Hockey
John Jay Wrestling
RCK Activities Association Girls Soccer
RCK Cross Country
RCK Boys Basketball
RCK Baseball
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Registration:
The Wappingers Board of Education recognizes the need for community support of its programs. As a way to ensure consistency of booster organizations throughout the District, a registration form must be on file each year.The booster club must be registered in order to begin any fundraising activities or request approval for overnight field trips. All clubs must fill out an Annual Booster Club Registration Form, which requests contact information for the booster club officers, along with proof of a federal tax ID number, by-laws, a letter from a bank confirming an open account in the name of the booster organization, and an estimated budget. Once submitted, an email confirming the registration will be sent to the Club President.
Click here: 2024-2025 Annual Booster Club Registration Form: After completing the registration form, please send the required documents listed below via email to alberta.pedro@wcsdny.org.
1. Proof of Federal Tax ID Number (letter from IRS) and, if applicable, proof of 501(c)(3) status (IRS Determination Letter)
2. By-laws
3. Dated letter from the bank stating the organization holds an account in good standing
4. Annual Budget, including projected revenue and expensesEvery booster organization needs to obtain a Federal Tax ID# or EIN. If you don't have one, apply on-line on the IRS website: https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online. Provide the district with proof by uploading a copy of the IRS EIN confirmation notice with your registration.
A helpful resource for the establishment of a 501(c)(3) corporation can be found HERE (https://dos.ny.gov/certificate-incorporation-domestic-not-profit-corporations-0).
Click here for a Sample Budget Planning Spreadsheet (Excel) or Sample Budget Planning Form (pdf). Please note that in order to register, an Annual Budget with Estimated Income/Expenses must be submitted. Providing an actual budget is not needed for District records.
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General Information & Resources:
How to for Registered Booster Clubs
Flyers: Please email your flyer to daren.lolkema@wcsdny.org and susan.aboshanab@wcsdny.org for review and approval. Please note the District is not permitted to distribute info about booster club fundraisers via our email or make copies to distribute, as they fall under "outside organizations." Groups can send APPROVED paper flyers to schools for distribution and we can include them on our Community Events page.