Information that ALL Chairpeople should be aware of:
Things to line up ahead of time:
For a winter event, Plan a SNOW DATE on the original memo
so people will know ahead of time.
Verify the original and Snow Date with the office secretary
and
custodians.
Figure out how many volunteers you will need...
Vice President in charge of Committees should have a list of volunteers
for
each event – call or e-mail to see who can make it on your dates.
Change for the cash boxes/registers…Let the Treasurer know how
much you think you will need, depending on the costs at your event:
Ex.
$20 - 2 rolls of quarters
$30 - 30 1dollarbills
$50 - 10 5dollarbills
Make up a flier(s) to send home and have Mrs. Epstein and PTA
president approve it. Send it out on the e-mail distribution list
a week or so ahead of time, then send a quick reminder the night before.
Post the flier around the school and on the PTA information center.
Make sure the custodian of the evening knows how you want to
sets up the tables
Have Mrs. Epstein publicize the Event on the morning/afternoon announcements.
Have someone be in charge of bringing/organizing:
Coffee, cups, napkins
Girl+Boy Scout / PTA membership / Any extras table…
might need some change $ for this table too
Music (?)
Table cloths
Setup: Allow time for setup with a few volunteers.
Cleanup: Allow time for cleanup with a few volunteers.
AFTER SCHOOL CLUBS: See Peggy Farrington.
BAKERS:
BOOK FAIR:
BOXTOPS: See Karen Feldweg
BREAKFAST WITH THE PRINCIPAL:
BRICK COORDINATOR: Dave Dennis 336-3335 Brick Install.
D.A.R.E. GRADUATION:
ELECTION DAY BAKE SALES:
To run the bake sales
Try to have them on Tuesdays, Wednesday's and Thursday"s
Make sure that you have around 600 pieces of baked goods to cover all
grades.
Bring napkins, vinyl gloves for handling, forks & plates if you
are selling pcs. of cake.
cash box to have a $20 bank
2 - 3 adults for working the bake sale
You should have a peanut free section, ask the parents of the allergy
children to bake those goods so no mistakes are made!!
FAMILY FUN NIGHT:
Volunteers will be asked to help plan and coordinate the different
activities (dessert night, bingo, etc.), and the refreshments. Usually
held on Friday evenings. Www.ptotoday.com
has some great new ideas. There are notes
from past Bingo night to help!
FIELD DAY:
FIFTH GRADE MOVING UP DAY:
FLAG DAY CELEBRATION:
FUNDRAISERS:
Volunteers will be asked to coordinate the Fall and/or Spring fundraiser.
We hold various other fundraisers throughout the year and we are always
open to hear of new ones that you may want to run. Read the notes
available from prior years for more ideas.
HERITAGE DAY:
HOLIDAY SHOP:
A fun filled shopping experience held in early December. A variety
of low priced items are set up and displayed for young shoppers to buy
for their holiday gift-giving list. The chairperson purchases all the items
and sets up shop in the All Purpose Room (Cafeteria). There are notes
available from prior year's experiences.
HOSPITALITY COORDINATOR:
NEW PARENT TEA:
NEWSLETTER EDITOR/VOLUNTEERS:
P.A.R.P.:
PTA SPEAKERS: Examples would be:
Kindergarten Readiness
Learn How to Help Your Children in school: Allen Education Center
Bully Prevention Workshop: Thomas Connelly (TJConnelly Consulting
(845) 561-2446)
Internet Safety: Jeff McCoy from RMTechnical
PARENT/STUDENT DEVELOPMENT:
RED RIBBON WEEK:
There is a website for this: http://www.nfp.org/.
There is a flier from 2007(Flor).... Mon: Wear Red to School Tues:
Put a Cap on Drugs Day (hat day) Wed: Sock It to Drugs Day (crazy
socks) Thurs: Team up Against Drugs Day (sports team shirts),
Fri: Drugs Give You the Blues Day (wear blue).
REFLECTIONS: There is an excellent website that explains a lot about Reflections and has downloadable fliers and FAQ sheet:: http://www.pta.org/local_leadership_subprogram_1116958614281.html
ROOM PARENT COORDINATOR: See Debbie Martin for more info.
Set up a 1 hour 'tea' early in the year to get the roomparents
together.
SCHOOL GARDENS: See also BAKE SALES
School Gardens include:
entry way, brick memorial & 911 memorial, school sign area
In the spring, weeding, plant flowers in all these areas.
New mulch every year entry way (approx 15 bags)
Try to come and water the flowers as much as possible, even during
the
summer months.
SCHOOL PICTURES:
SCHOOL SPIRIT COORDINATOR:
SCHOOL STORE: Hints on this? How much and where and what type of items to order... I know in the past teachers have asked that we don't sell 'toys'....... anything else? Answers to these questions... see Debbie Martin.
SCIENCE FAIR:
SENIOR CITIZEN BREAKFAST:
SHARING TREE:
SHINING STARS:
TALENT NIGHT:
VETERANS EVENTS:
YEARBOOK: